Author's guide - Instructions for Final preparation

Journal of Machine Learning Research


[Based heavily on the JAIR Author's Guide, gratefully reproduced by permission of JAIR]

This file is available at http://www.jmlr.org/format/authors-guide



Checklist (see detailed instructions below)

1.   [ ] Format article using JMLR style
2.   [ ] Have your article proofread.
3.   [ ] Create HTML version (strongly recommended, but not required)
4.   [ ] Contact editor (editor@jmlr.org), obtain final approval and formatting check
5.   [ ] Final changes on HTML, online appendices, etc.
6.   [ ] Fill out copyright form, and send it.
7.   [ ] Fill out source code release, and send it (only necessary if you are releasing source code in an online appendix).
8.   [ ] Contact the editor (editor@jmlr.org) for page numbers, then send all the required files.
9.   [ ] Also inform the editor of any special mailing lists or newsgroups you'd like an announcement sent to.
10. [ ] After your article is published, create forward pointers (optional)


Once a paper has been accepted for publication in JMLR, you should follow the procedure outlined below. The final version of your manuscript is due to us within three months of the acceptance date. If you require more than three months, please request an extension from the editor. 

1. Format your article according the JMLR style, which is described in format.ps. There are not yet macros and subdirectories for FrameMaker and Gnu's GROFF, but we hope to have them in place soon. Authors are responsible for correctly formatting their article. If you wish we can recommend professionals who will do this for you for a fee.

Here are things to check, before you send us your article:

2. Make any final changes and have your article proofread. For better or worse, we do not have a copyediting staff. (Note: Authors are notoriously bad proofreaders. Have the paper proofread by a skilled proofreader - NOT one of the authors.)

3. JMLR requests (but does not require) that authors construct a version of the paper in HTML in addition to the PostScript version. Check out the Latex2HTML translator at the following URL: http://cbl.leeds.ac.uk/nikos/tex2html/doc/latex2html/latex2html.html
(If you use Latex2HTML, don't bother using the JMLR style file, as it will only cause problems.)

We also encourage you to make use of "online appendices" where appropriate. Online appendices can contain source code, data, even quicktime demonstrations -- anything that that will make life easier (or more interesting) for your readers and researchers who follow in your footsteps.

4. Send the paper to the editor in charge of your article. Also send a copy editor@jmlr.org. Once the editor approves the paper, he or she will let you know the publication date and the page numbers for your article.

5. Once you have the final approval on the paper and the formatting you should put the final touches on any additional versions of the paper that you want us to publish alongside the PostScript version. As noted above, we encourage authors to produce an HTML version of their paper.

6. Please print out, fill in, and sign the Postscript Copyright Agreement form at http://www.jmlr.org/forms/agreement.ps (if you have trouble printing the PostScript, we can send you an ascii version.) Send the form to:

Janet Fisher
The MIT Press
5 Cambridge Center
Cambridge, MA 02142-4293 USA
The copyright agreement transfers non-exclusive rights for electronic publication to JMLR and for print publication to the MIT Press; the copyright remains with the authors.

7. If there are online appendices containing source code, please sign the release form found in this directory and send it along with the Copyright form. The release form is intended to reduce the liability of JMLR.

8. Once the editor (editor@jmlr.org) approves the formatting and sends you the publication date and page numbers, please send him or her all the files. (A single tar file is convenient.) We would appreciate it if you use the following naming scheme for your files. Assuming the first author's last name is "Jones" and the current year is 2000, you should send us:

Optionally: Note: in the unlikely case that the first author has previously published a JMLR article earlier in the year called jones00a, use jones00b this time.

As an alternative to emailing the files, you can send FTP instructions to the managing editor.

9. After we receive the final version and release the article, we will post anannouncement on the JMLR mailing list. The paper will also be stored at the JMLR distribution site and forwarded to ACM's computing repository (CORR) and the CiteSeer Index.

If you know of any other mailing lists where it would be appropriate to post an announcement for your paper, please feel free to forward our announcement. If you would prefer that we do, please let the managing editor know the addresses where he should forward the announcement.

10. After your article is published, you can create an HTML page listing pointers to subsquent papers you (or others, if you wish) write on the same topic. JMLR will maintain a pointer to this page, assuming you agree to maintain the page of forward pointers. Contact the Managing Editor if you are interested in this.

Congratulations!