Authors' Guide: Instructions for Final Preparation

Journal of Machine Learning Research

Congratulations on the acceptance of your paper into JMLR. Once a paper has been accepted for publication, you should follow the procedure outlined below. The final version of your manuscript is due to us within three months of the acceptance date. If you require more than three months, please request an extension from the editor.

Because JMLR follows a low-cost, open access model, our production staff is all volunteer. Therefore, please follow the formatting instructions carefully, as this will save both your time and that of the production staff.

Please take special note of this common list of formatting errors.

  1. Make sure that your article is formatted according the JMLR style. The JMLR style is described in Instructions for Formatting JMLR Articles. This page contains more information, including the official JMLR style file, and example papers. Please pay particular attention to the list of common formatting errors.

    Your paper should be prepared in LaTeX, using the official JMLR style file, which you should not modify. We must be able to compile your paper using pdflatex. In particular, this means that if you use PostScript figures, you must use eps files rather than ps files.

    Most likely, you will have done this already for the submission of your paper. However, you should go over the formatting rules and the checklist again carefully before submitting the camera ready copy. It is our experience that most authors break at least a dozen formatting rules. (Can you do better? :-)

    Authors are responsible for correctly formatting their article. If you wish we can recommend professionals who will do this for you for a fee.

  2. Make any final changes and have your article proofread. Because our production staff is all volunteer, we ourselves cannot copy edit your paper. Authors are notoriously bad proofreaders. Have the paper proofread by a skilled proofreader — NOT one of the authors.

  3. If you wish, create an online appendix. Online appendices can contain source code, data, even quicktime demonstrations — anything that that will make life easier (or more interesting) for your readers and researchers who follow in your footsteps.

    If there are online appendices containing source code, please sign the software release form (available in PDF format) and send it along with the Copyright form. The release form is intended to reduce the liability of JMLR.

  4. Create a file archive (zip or tar.gz is file) with your paper. This archive should contain the latex source, the .bib file, figures, and everything needed to compile your document. The archive should contain only one .tex file (please do not use \include or \input.) Please do not include a README or Makefile. We need to be able to compile your paper by using pdflatex and bibtex from a standard TeX installation (currently we use TeXLive).

    Please use the following naming convention for your files. Suppose that 'jones' is the last name of the first author and the current year is '2014'. Then you should name your archive jones14a.tar.gz. If JMLR has already published a paper this year by Jones (to find this out, look to see if there is a paper at the URL, then call your archive jones14b.tar.gz instead, and change all of the other names below accordingly.

    The files without your archive should be.

    • jones14a/ a subdirectory
    • jones14a/jones14a.tex, a single LaTeX source file. You should not use \input or \include
    • Any .bib file, figures, style files, etc., which are required to compile your document. These should be placed in the jones14a directory but you may name them anything that you like.
    • Optionally, jones14a-appendix1.tex, an online appendix. If there are two or more, name them jones00a-appendix2.tex and so on.
  5. Print out, fill in, and sign the Permission to Publish form (PDF). The form agreement grants a CC-by license to the public, which allows for publication in JMLR online by JMLR, Inc. and in a print-archive edition by Microtome Publishing. The copyright remains with the author.

  6. Upload your paper archive and the Permission to Publish form to the Production Editor of JMLR using the online web form. You should have received an email with the URLs of the automated system when your paper was accepted. If you have not received this email, please contain the production editor.

  7. The production staff will review your submission. Most times there will be a few minor typographical changes that we will need from you. We will prepare a pdf from the files that you send us, and send it to you for final approval for publication.

  8. After we receive the final version and release the article, we will post an announcement on the JMLR mailing list. The paper will also be stored at the JMLR distribution site and forwarded to ACM's computing repository (CORR) and the CiteSeer Index.

Based on the JAIR Author's Guide, gratefully reproduced by permission of JAIR. This file is available at Last modified by Charles Sutton, 22 December 2014.

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